for every aspect of your business
Accuracy - Pegasus is the single source of truth in your business with data in real-time.
Reporting - Flexible tailored reports designed in minutes and run in seconds. Account Service, Production and Traffic can have limited access to retrieve the data they need without bothering the Finance staff.
Security - IBM servers in secure data centres in London, New York, Sydney, Auckland, and Singapore with High Availability mirroring of your data, back-up and disaster recovery procedures.
Latest software - With Pegasus, you're always using the latest version.
Scalable - From fewer than 10 staff to over 500, multi-site and multi-country, Pegasus can handle the smallest and largest clients and will always meet your future needs and runs just as quickly for 500 or 10 staff.
Flexible - We've seen many different business processes. If you really do have something unique, we are able to adapt Pegasus to meet your needs.
Affordable - Competitive and user based and unrestricted. At peak workload, you have more users but we never restrict access.
Profitability - Job, Client and Agency profitability reports can be run anytime in minutes incorporating the latest data.
Retainer Reports - Unique retainer reports, analysing in-scope and out-of-scope jobs for client reporting and fee negotiations. Know where retainer time has been utilised.
A powerful Planning and Buying tool that allows access to data at all stages of the process and integrates with research and planning data from external sources to effectively manage client budgets and campaigns in a single system.
Single entry -Enter or import bookings from media suppliers once and produce Booking Advices, Material Instructions, Amendments and Cancellation notices, Client Invoices and accounts payable entries, which leads to efficient and accurate reconciliations and payments.
Access detail - Comprehensive inquiry facilities allow you to drill down from any report to the source transactions and resolve issues on the fly.
Reporting - With our integrated Report Writer, real-time reports for past and future booking data can be formatted to suit your requirements and saved as templates for future use or exported to Excel for further analysis.
Media specifications - Detailed specification information for all media types are held in the system ensuring these details are always linked to the booking.
Planning - You can plan at a high level for campaigns or at the specific spot or insertions level, and multiple plans or campaigns can be consolidated into single reports.
Integration - We integrate seamlessly with our Clients' existing systems or external data sources.
Multi-currency - The system is capable of billing and payment in different currencies including the management of exchange gains and losses allowing for placements to be paid for and on-charged in different currencies.
Discounts and loadings - The system keeps track of volume discounts and rate loadings automatically.
Automation - Pegasus does the thinking for you, such as production of the media supplier notices, adjustment invoices raised when past media placement details are updated.
Flexibility - Ability to pay media creditors prior to invoicing the client.
History - The system retains historical data for as many years as you wish.
24/7 Support - Pegasus uses one global system to log all support calls and emails, and our support staff in New Zealand, Australia, Singapore and London access this so there is always someone there to help.
Training - to ensure that you know how to get the most from Pegasus, our support staff will be on site to help you use the system and ensure that you transition smoothly to Pegasus without disrupting the day-to-day running of your business. We’ll have your non-finance staff using the system a day after the go-live too.
Data conversion - We have extracted data from: Paprika, BCC Enterprise, JobBag, TSS, Filemaker Pro, Workamajig, Streamtime, MYOB, Quickbooks and others and we're confident that we can convert all your data at a transactional level. So when you start using Pegasus, all the details of the jobs you accessed on your previous system will be there. With data conversion, implementation can occur at a time that suits you - no need to convert at Financial Year End.
History - We convert as many year's data as you wish. Many systems will provide you with opening balances only so you have to go back to your previous system to find details on old jobs.
Under pressure to meet client deadlines and dealing with complex creative requirements? Our job-centric interface simplifies managing resources, and timelines from concept to billing real-time. Creative and Studio briefs, Estimates, Orders, Timesheets, WIP Reports, Timelines, Document Management, Resource allocation and planning all in one place.
Traffic – Real-time traffic reports produced instantly by client, account executive, department, job type, and cost centre. Traffic management reports tailored to your needs.
Estimates – Produce job estimates with confidence from templates within Pegasus, send them to clients from Pegasus and manage multiple estimates per job.
Orders – Raise orders directly from the estimate using the estimate detail.
Fast turnaround – Raise a studio brief from the estimate and get it into the studio straight away.
Timelines – Create timelines quickly based on estimated hours without the need for detailed timelines that require constant updating.
Resource – Allocate the tasks to staff by right clicking and selecting the available resource.
Manage job costs – Interrogate the job reports by drilling down to individual costs and timesheets.
Job Cost Over-runs – Set your own percentage of estimate parameters and get reports that show jobs costs exceeding this level.
Document management - Store all materials that are job related (artwork, emails, briefs, Video) in one place.
Knowing the resource you'll need and having the right resource when you need it are key to profitability. Pegasus enables you to manage internal and client timelines and the needed resources.
Capacity Planning – Produce a plan for resource requirements and timing for each job using estimated hours per role on a week by week basis in a simple grid view. This enables you to:
Task allocation – Allocate tasks to individual team members quickly and easily
Web interface - Enables staff to view their assigned tasks in their Pegasus calendar and complete their timesheets with most of information pre-populated.
Fixed and flexible tasks - Pegasus shows both types of task in a single view. Fixed tasks for the studio where timing is critical. Flexible Tasks for the creatives where they may have multiple tasks at the same time.
Completing timesheets is a chore in all Agencies but Pegasus can make it as painless as possible.
Assisting - Pegasus remembers the jobs you're working on, job tasks that have been allocated to you and prompts you to use the cost centres that you have been allocated.
Real-time - Timesheet entries are updated to the jobs and Resource Management when entered, so the hours on any job are always up to date.
Entry to suit you - Enter timesheets from your diary view, a calendar view, a grid view, or simply by clicking a completed task.
Retainer time - Pegasus allows you to record your time on jobs as well as record your time as retainer time, enabling you to analyse and justify the retainer hours at retainer review times.
Reminders - For those who get behind in their timesheets or their timesheets are incomplete, Pegasus automatically sends email reminders.
Detailed Time reports - Reports by Client, Staff Member over selected date ranges.
Leave Management - Apply for and authorise leave within the system.
Utilisation - Report on staff billability, job time, non-job time, chargeable, non-chargeable time and administration time. Report by hours worked, actual staff cost or charge out rate.