Five Productivity Tips For Agencies That Function Remotely

29 May 2020

Working from home a few days a week or even full-time is now the norm in our unprecedented time. We have seen the shift of many marketing and advertising agencies working remotely around the world.

But working from home can just as easily be defined by poor productivity, low energy, and the slippery slope of procrastination. You spend half your time battling distractions, and the other half fighting off the guilt that comes from giving in to those distractions.

How can you work from home while keeping your focus? We have selected a few tips from agencies that have been working remotely since establishment. These tips keep us productive and can help you find the best way to work remotely—for you.

Start your day on a positive note

One of the biggest mistakes people make is not developing an excellent morning routine that gets their day off to a good start. Starting off on the wrong means you are going to be fighting an uphill battle to have a productive day.

Avoid sleeping in or lingering over breakfast, although you might be walking into the next room it is important to utilize the time you are saving from commuting to the office. Regardless of your personal style, make sure you have established a new morning routine that can lead you to a productive day.

Structure your day with time management

Effective time management is essential if you want to continue hitting your deadlines when you are working from home.

Organize and prioritize key tasks with a To-Do List. This will help you to avoid procrastinating or losing focus by "switch-tasking," and add an extra layer of structure to your day.

It is also a good idea to have a list of "in-between" tasks. These are relatively minor jobs that should take 10 minutes or less to complete, and which you can fit into your day when a gap opens. And do not forget to take breaks regularly.

Choose a dedicated workspace

Confine your workspace to a specific area in your home so your job does not intrude into the lives of other household members and you can concentrate. Have a space that you designate as your workstation instead of checking emails, voicemails, or texting in front of the TV or spreading work out on the kitchen table. Make your space a stress-free zone of quiet and solitude where you can concentrate.

Set daily goals and communicate with your team

It is easy to say you are going to do something, but it’s another thing altogether to hold yourself accountable to them! Communicate regularly with your team or direct supervisor about your daily goals to help keep yourself on track. When setting goals each day, ask yourself if they are SMART goals: Specific, Measurable, Attainable, Relevant, and Time-based.

Leverage technologies to stay connected

Employ your video communications perhaps more than you normally would now that you are more isolated. Make sure you have your company’s telecommuting devices—such as Zoom,  Teams—hooked up and ready to go so you can stay connected with team members or office mates and you’re available for video calls and teleconferencing. Make plans to meet on a regular basis and share creative ways you have adjusted to the new situation.

So What’s Next?

You may have guessed by now that working from home is challenging which can potentially cost your agency time, but it could be costing you money that could jeopardize your agency reputation.

It is because of this, and other reasons, that we feel you should consider a solution such as our Pegasus Edge System. Not only does our platform pack all the features you want as time and job management, but it has other integrated functions which improve efficiencies, such as time entry. We also have production tools which include time and cost transactions, production invoices, order management and over 15 reporting tools just for the production team.

Pegasus Edge is nearing completion.  The exciting part is we are working to add more utility to this web-based version, allowing users to understand their business intuitively and quickly.  Our goal is to make Pegasus Edge the industry-leading tool which ultimately improves decision making and allows financial professionals to transmit key intelligence to those who need it when they need it.

At Pegasus Systems, our focus is on helping Marcomms Agencies to improve their systems and as a result, their time and operation management. If you would like any insight Contact Us.

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Pegasus is a complete, fully integrated system that provides management with real time reports to support decisions that have to be made quickly to ensure your agency operates efficiently.

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